Professional Courtesy, LLC

Karen Hickman specializes in Etiquette and Protocol Consulting and is based out of Fort Wayne, IN | TEL: 260-486-7758

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You are here: Home / Archives for patient satisfaction

Never Let Your Patients Hear You Complain

August 5, 2021 by procourtesy

Never Let Your Patients Hear You Complain

I’ve always thought it was poor form to let patients hear you complain. Here’s a story to support that idea.

A friend recently shared with me her experience visiting the emergency room with severe abdominal pain. She said that the department was very busy and patients were lined up waiting for beds to become available so they could be admitted. She too, was waiting to be admitted.

During her wait time she was attended to by multiple nursing staff members. She said that her care was okay, but the attitude of the nurses was not as professional as she thought it should be. She said several of them were “complainers.” They were complaining to her about their long hours, staff shortages and some even complained about things going on in their personal lives. This was not what she wanted to hear as she was waiting to be admitted and for test results to see if she needed surgery. She said she wondered if they were giving her their full attention and if her care was suffering. And aside from that, she really didn’t care or want to hear about their problems.

When patients hear healthcare workers complain, it’s bad for business and it’s unprofessional, to be sure. Your workplace problems are not the patient’s problems. And what seem to be harmless enough comments may come back to bite you. To say your short-staffed or complain about administration can suggest to a patient that your organization is poorly run. And it may also lead to them thinking their care was sub-standard, especially if there is a bad outcome. That’s not what you want your patients to walk away with. It can also be the formula for litigation.

Your problems are not the patient’s problems. You should focus on the patient and giving them the best possible care, not on what’s going on in your life.

When at work, keep in mind that you are a reflection of your organization and you should be doing everything you can to help enhance their reputation.

Not complaining about work should apply to your social media platforms as well. Social media is a public venue and what you say there goes out to the world.

If you have complaints about work, take those complaints to your manger or supervisor and see what can be done to resolve the issues. That’s the professional way to do things!

Filed Under: Uncategorized Tagged With: #work complaints, Karen Hickman, medical etiquette, medical manners, patient satisfaction, Professional Courtesy, service excellence

How to Deal with Scheduling Conflicts in the Medical Office

November 11, 2013 by procourtesy

How to Deal With Scheduling Conflicts in the Medical Office
There is nothing more frustrating than arriving for an appointment of any kind, only to find out that you have the wrong day. It has happened to all of us. Sometimes it is our error and sometimes it’s the error where your service is being provided. Regardless, of who is at fault, how these mix ups are managed can make or break the reputation of the business. If not done well, it can cost you a customer.

Take that same scenario, put in the medical arena and you have another potential situation that can lead to a very unhappy patient and some bad lip service for your practice. And even the loss of a patient.

Appointments in medical offices are often preceded with fasting lab work and a host of other things that need to come together before the patient can be seen. Consider post op visits that can be exhausting for the patient, visits by patients who come from a long distance, and older patients who require another family member to accompany them. Often, it isn’t just one person who is inconvenienced by a scheduling error, but several.

So, how do you manage those tricky situations, keep your schedule intact and keep your patient happy? Here are some things to consider:

  • First, have a discussion about the possibility of this happening and what you are going to do about it. I promise you, it will happen.

  • Direct staff to seek out the help of a manager or supervisor or even the physician, before turning someone away. This should not be a one person decision.

  • Don’t assign blame, even if you are not at fault. Listen, apologize for the inconvenience, and let the patient know you will try to accommodate them in some way. This is not the time for a power struggle.

  • Train front desk staff to be diplomatic. If you have someone on the front desk who can’t deal well with the public, get them off the front desk. They are often the first impression for your practice.

  • When scheduling appointments give the patient an appointment card filled out by you. This will lessen the chance for an error.

  • Call and/or email patients 24 hours prior to their appointment to confirm. Ask the patients to call you to confirm if they have not heard from your office within 24 hours.

  • Consider working them into your schedule in some way. Maybe the nurse practitioner or the PA could help. Offering some alternative will leave a much better impression than just turning them away.

  • Keep in mind that the patient is why you have a job. They are the most important part of the equation.

Another note…most offices schedule 6 months out and patients will have to call in at a certain time to schedule their annual appointments. Be sure to tell them the best month to call to get on the schedule. There is nothing more frustrating than calling in and being told that your calendar is already filled for the next three months. Remember, what seems to make sense to you, may not make sense to your patients.

Filed Under: Uncategorized Tagged With: difficult patients, diplomacy in healthcare, etiquette expert, front desk etiquette, Karen Hickman, medical manners, medical office appointments, patient satisfaction, professional courtesy in healthcare, scheduling conflicts

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Founded in 1999, the mission of Professional Courtesy and Karen Hickman is to present programs of the finest quality with the highest degree of professionalism.

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Business Email Etiquette                                                                                      The number of emails we all receive every day can be overwhelming, but they are a fact of life. Keeping that in mind, try to observe some of the basic email etiquette rules for emailing within the business world. Your email message may … Read More

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